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Top 5 Factors to Consider Before Renting Office Space

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Leasing office space is a big financial decision that should be taken seriously. Ask questions about hidden costs or expenses not included in your lease agreement. You also want to ensure your employees can easily commute to work. If not, you could see productivity suffer.

Location

One of the most important factors businesses must consider when renting office space Braintree, MA, is the location. They should find a place that is convenient for their employees and clients. Also, they need to consider if the area has enough parking spaces. The proximity of restaurants, coffee shops, and other facilities necessary for business are significant considerations. This way, they can ensure their employees and clients will be happy. For example, they can look for a place near post offices and banks. Another consideration is whether the office space will be large enough for future growth. If they choose a too-small area, they may have to move or rent a new space in a few years.

Size

Size is one of the most important considerations when renting office space. The space should be large enough for your staff to work comfortably and have room for meetings and shared areas. It should also be big enough to accommodate any potential future growth. Consider the density of your workforce and how often you plan to host meetings and other events that may require larger gatherings. A good rule of thumb is 100 square feet per person, which allows 50 square feet for desk space and the rest for communal areas such as meeting rooms and kitchens. Don’t base your decision solely on square footage alone, as some landlords include “rentable” space that isn’t usable, such as nooks and closets. You also want to ensure ample space for a library, showers, or storage.

Amenities

It’s essential to closely examine the amenities and services a space offers before signing a lease. You don’t want to find a place that lacks basic infrastructure like internet access, parking, and meeting spaces. Retail services such as coffee shops and restaurants on-site or nearby are also a plus. This makes it easy for professionals to run errands during breaks or after work. Today, office buildings are shifting their focus to competing on tenant experience by offering innovative features. Providing on-site dining and workout rooms reduces commute times while increasing productivity. Tenants also appreciate acoustics that allow them to customize noise levels for different tasks and innovative lighting options that allow them to save energy. Other office amenities that are growing in popularity include quiet rooms and soundproofed offices.

Security

Ensure the property you choose has a secure entrance. This will protect your equipment and employees, especially if the building has multiple floors. The security measures should also extend to the surrounding area so your staff and clients feel safe when visiting the space. You will need to factor in the cost of getting your infrastructure set up and running, like the Internet. Some properties will include this in the rent, while others will charge extra. Understanding your budget will help you narrow the available spaces and find the right one. Work with a professional commercial real estate broker to expedite the leasing process and make informed decisions. Finding the ideal office space for you will be simple because they can negotiate on your behalf and have a comprehensive understanding of the neighborhood market.

Flexibility

Choosing a commercial office space for rent is one of the most critical decisions a company can make. It helps build a sense of legitimacy, creates an opportunity to attract clients, and boosts productivity. There are other costs associated with renting an office space in addition to the rent. Maintaining and adhering to a budget is crucial. This will prevent you from overspending and putting your business in debt. It is also essential to consider future growth and expansion plans. Ensure the office space you rent has enough space to accommodate your team’s needs for the next few years. You may want to ask for a right of first refusal (ROFR) clause in your lease, allowing you to take over any newly vacant space within the building.

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