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HomeDigital MarketingThe Ultimate Handbook of Document Verification: Procedure and Its Types 

The Ultimate Handbook of Document Verification: Procedure and Its Types 


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In this transforming digital world, online services demand have skyrocketed, accelerating the need to apply identity verification measures. Any business that deals with financial transactions must follow strict rules and regulations to meet crucial (KYC) Know Your Customer requirements. 

It’s not less than a surprise that many companies still use conventional ways to verify their potential customer ID. These methods are extremely error-prone and incredibly time-intensive which makes it easy for fraudsters to attack. For instance, in 2021, it was estimated that companies will lose $5.4 trillion globally due to fraud. That’s why it’s crucial to acquire solutions that can simplify and automate the identity verification process. 

The transformation from Manual to Digital Verification

Traditionally financial institutions verify onboarding identities manually by comparing them with provided biometrics and documents. This procedure is time-intensive and requires additional human skills. But on the other hand, it’s difficult for consumers to wait in line for a long period of time. 

However, it is difficult to convince businesses that their documents are secure from fraudsters on digital platforms. No matter if it’s any online business or a bank, digital problems require digital solutions i.e. digital identity verification. 

With digitisation, it’s necessary to take advantage of AI and ML technology to automate the verification process. Integration of technology with online systems ensures document verification of each customer in real time. 

Just make sure that no suspicious or unauthorised identity becomes a part of the system, and document verification is performed at the time of onboarding any new user. 

Document Verification Procedure

Legally issued papers like bank statements, driving licences and alike government paper documents are usually the most reliable and trusted. Watermarks, badges, carrier elements and typefaces are all authentic as part of the process. Applicants have the opportunity to upload the selfie and relevant documents online instead of being physically present to verify the documents by using mobile photo capture software. 

Document Verification Types 

There are many types of document verification mentioned below. Validate individual details and qualifications about the educational credential assertion. 

1. Education Certificates Verification

This verifies an individual’s educational details and qualifications as per their asserted certificates. 

This involves:

  • Graduation year
  • Attendance date 
  • Obtain a grade sheet from the answerable authority
  • Number of the registration/roll/Hall ticket
  • Achieved grades/percentage

2. Verification of Professional Certificates/Licences

Validates the licence/certification grant period, e.g., CA, CPA, CFA, LLB, and the current licence state.

  1. Pre-Employment Background Review

This authenticates an individual’s details and certifications about past employment. It involves the following factors:

  • Remuneration
  • Employment period
  • Holding positions
  • Departure reasons
  • Rehiring status
  • Evaluating and tracking performance
  • Applicant’s honesty,  mindset, personal character, and any distinct successes. 

4. Criminal Record Verification

A criminal record investigation assists in deciding if the applicant has this type of record. The regional police branch will review the nominees’ criminal background beneath their home’s reign.

5. Verification of Professional or Personal References

Professional reference reviews frequently assist invaluable information about candidates’ attitudes and working practices. It involves getting the following details:

  • The candidate’s prior work responsibilities throughout the association term
  • Strengths & weaknesses
  • Team player qualities
  • Leadership characteristics
  • Candidate’s honesty, attitude, and individual reputation

6. Address Validation

Address verification helps to assure the place/candidate’s origin and other relevant information. It clarifies the following details: 

  • Residence confirmation 
  • Accommodation type
  • Stay duration
  • Residence status(ownership/rental)

How Does Online Document Verification Work?

Document verification is executed by a series of attainable validating checks. Examine the ID and prove its legitimacy by comparing it to details in a system. 

The following are some validation check examples:

  • Facial Detection

ID documents with a picture on them have crucial details for identity identification. Such identity verification systems will be able to fetch picture details from ID and compare it to the internal photographs.

  • Data Correlation

Many government identification forms include corresponding information on both sides, the front and back. The identity verification service must link the data to assure that the given ID or information is accurate and refers to a specific individual.

  • Fraud Detection & Document Scanning

It is necessary to have systems that scan papers for relevant data, such as barcodes, ID information, and so on, & to connect that data to system details.

  • Database Verification

Federal ID scanning requires verification through official datasets, and document verification systems frequently can access different national data sets to verify the authenticity of papers.

  • ID Inspections & Photo Liveness 

Being part of an upgraded verification & biometrics approach, these systems frequently conduct surveys of smartphone selfies versus picture checks. 

This allows for rapid picture comparisons with IDs to incorporate document validations and biometrics. It also integrates liveness testing to assure individual authenticity and avoid fraud.


Businesses should be efficient while doing document verification online. Users can safely and instantly onboard authentic clients by utilising the services of easy picture capture. Successful document verification process can also detect whether the data is expired, fake or pirated. 

Also Read: The Importance Of Automotive Cybersecurity Education Why Taking Courses Is A Must.


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